Free Tool — No Signup Required

Free Email Signature Generator — Professional HTML Signatures

Create beautiful, professional email signatures for Gmail, Outlook, Apple Mail, and Yahoo Mail. Free HTML email signature maker — no signup, no watermark. Design your business email signature in seconds.

Build Your Signature

Personal Details

Full Name *

Job Title *

Company Name *

Contact Information

Email *

Phone *

Website URL (optional)

WhatsApp Number (optional)

Company Logo URL (optional)

Social Links (optional)

LinkedIn URL

Twitter URL

Facebook URL

Instagram URL

Design Options

Template Style

☰ ClassicHorizontal divider

▋ ModernSide color bar

– MinimalClean & simple

Primary Color

#2E6EF7

Font Family

Live Preview

Signature Preview

Fill in the form and your signature will appear here in real-time...

📧 How to add to Gmail

Click "Copy to Clipboard" above.
Open Gmail → Settings (gear icon) → "See all settings".
In the General tab, scroll down to "Signature".
Click "Create new", give it a name.
Click inside the signature editor and press Ctrl+V (or Cmd+V on Mac) to paste.
Scroll down and click "Save Changes".

🖥 How to add to Outlook

Click "Copy to Clipboard" above.
Open Outlook → File → Options → Mail → Signatures.
Click "New", give your signature a name.
Click inside the editor box and press Ctrl+V to paste.
Choose this signature as default for new messages and/or replies.
Click "OK" to save.

How to Add Your Signature

Step-by-step instructions for the most popular email clients. Copy your signature first, then follow the steps below.

📧 Gmail

🖥 Outlook

🍎 Apple Mail

Adding Your Signature to Gmail

Click the "Copy to Clipboard" button in the tool above to copy your signature.
Open Gmail in your browser and click the gear icon (top right) → "See all settings".
In the General tab, scroll down to the "Signature" section.
Click "Create new" and enter a name for your signature (e.g., "Work Signature").
Click inside the signature text editor and press Ctrl+V (Windows) or Cmd+V (Mac) to paste.
Under "Signature defaults", choose your new signature for new emails and replies.
Scroll to the bottom and click "Save Changes".
Compose a new email to verify the signature appears correctly.

Adding Your Signature to Outlook

Click the "Copy to Clipboard" button in the tool above to copy your signature.
Open Outlook and go to File → Options → Mail.
Click the "Signatures..." button.
Click "New" and enter a name for your signature.
Click inside the "Edit signature" box and press Ctrl+V to paste.
Under "Choose default signature", select your new signature for new messages and replies/forwards.
Click "OK" twice to save and close.
For Outlook Web: Go to Settings (gear icon) → View all Outlook settings → Mail → Compose and reply → paste your signature in the editor.

Adding Your Signature to Apple Mail

Click the "Download HTML" button to save your signature as an HTML file.
Open Apple Mail and go to Mail → Preferences (or Settings on macOS Ventura+).
Click the "Signatures" tab.
Select your email account and click the "+" button to create a new signature.
Give it a name. Then, open the downloaded HTML file in Safari.
Press Cmd+A to select all content in Safari, then Cmd+C to copy.
Go back to Apple Mail Signatures, click in the preview area on the right, and press Cmd+V to paste.
Important: Uncheck "Always match my default message font" at the bottom to preserve formatting.

Email Signature Best Practices

Follow these tips to create a professional email signature that makes a lasting impression.

✂

Keep It Short

Limit your signature to 3–5 lines of essential information. Too much content overwhelms recipients and gets clipped by email clients.

🎨

Consistent Branding

Use your company colors, logo, and approved fonts. A consistent signature reinforces brand identity across every email you send.

🔗

Include a CTA

Add a link to your website, calendar, or latest promotion. Every email is a marketing opportunity — make it count.

📱

Test Everywhere

Send test emails to Gmail, Outlook, and mobile devices. What looks great in one client may break in another — always verify.

Frequently Asked Questions

Everything you need to know about creating and using professional email signatures.

Is this email signature generator really free?

Yes, this professional email signature generator is 100% free with no hidden charges, no signup required, and no watermarks. You can create unlimited signatures for Gmail, Outlook, Apple Mail, and other email clients. Everything runs in your browser — your data never leaves your device.

Will my email signature work in Gmail and Outlook?

Absolutely. Our email signature templates use TABLE-based HTML with inline styles, which is the gold standard for email client compatibility. Your signature will render correctly in Gmail, Outlook (desktop and web), Apple Mail, Yahoo Mail, Thunderbird, and most other modern email clients.

Can I add my company logo to the email signature?

Yes! Simply enter your company logo URL in the "Company Logo URL" field. The logo should be hosted on a publicly accessible URL (your website, CDN, or image hosting service). For best results, use a logo that is 100–200px wide in PNG or JPG format. The logo will appear in your signature across all email clients.

Is my data safe? Do you store any information?

Your privacy is fully protected. This tool runs entirely in your browser using client-side JavaScript. No data is sent to any server, no information is stored, and no cookies are used to track your input. Your name, email, phone number, and other details never leave your device.

What is the best image format for email signature logos?

PNG is the recommended format for email signature logos because it supports transparency. Use images between 100–200px wide and under 50KB in file size. Host the image on a reliable server (your website or a CDN) so it loads consistently. Avoid using Base64-encoded images as they increase email size and may be blocked by some clients.

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